What is Calendesk?
Calendesk is appointment scheduling software for businesses that organize client bookings and employee availability. Calendesk combines online booking with calendar synchronization, payments, reminders and subscription management. The website features customers from psychological care, legal services, orthodontics and ceramics workshops. The product's structured data lists Web, iOS and Android availability, along with a website builder and mobile app.
What Calendesk can do
Calendesk provides booking, client administration and reporting capabilities alongside appointment reminders. Availability settings cover services and locations, while client controls limit how often someone can book a service. Reporting shows earnings, popular services and busy periods, with tables downloadable as CSV. Pro adds customer document collection during the booking process.
- Calendesk synchronizes calendars and supports online appointment booking.
- Calendesk sends email and SMS reminders for upcoming reservations.
- Calendesk merges duplicate clients into a shared record of bookings, files and tags.
- Calendesk reports revenue, service sales and busy periods.
- Calendesk lets Pro customers collect PDFs, text documents, spreadsheets and images.
- Calendesk provides an MCP server for questions about slots, clients and revenue.
How Calendesk works
Calendesk lets businesses configure service and location availability, accept online bookings and schedule reminders. Listed integrations connect Calendesk with Google Calendar, Microsoft Outlook, Google Meet, Zoom, Microsoft Teams, WhatsApp and InvoiceOcean. Pro includes API access and Zapier integration. The MCP server connects booking information to plain-language queries in ChatGPT, Claude and other compatible tools.
Calendesk also includes privacy and account controls around customer activity. Businesses can set a retention period for guest booking data and download deletion logs as CSV. Client account protection includes strong-password requirements and checks against known breaches. Booking history is visible only after a client confirms their own email address.
Who Calendesk is for
Calendesk serves businesses that need to coordinate appointments, staff and client communication. Published customer examples include psychological centers, a psychotherapy practice, legal advisers, an orthodontic clinic and a ceramics workshop. These examples place Calendesk in service-booking contexts where customers reserve time and businesses manage availability across employees or locations.
- Calendesk helps clinics and therapy practices organize client appointments.
- Calendesk supports meeting scheduling for legal advisers.
- Calendesk handles appointment bookings for workshop operators.
- Calendesk supports businesses collecting customer files during booking.
Calendesk pricing and plans
Calendesk offers a 14-day free trial without a credit card. Standard costs $97 per month with monthly billing or $79 per month billed annually. Pro costs $147 per month with monthly billing or $117 per month billed annually. Enterprise uses an individual contract with annual billing and includes dedicated customer success and priority technical support.
- Calendesk Standard includes 5 employees, 750 monthly bookings and 1 website.
- Calendesk Pro includes 15 employees, 2,500 monthly bookings and 3 websites.
- Calendesk Standard includes 500 emails and 50 SMS notifications per month.
- Calendesk Pro includes 1,000 emails and 100 SMS notifications per month.
Calendesk strengths and limitations
Calendesk brings scheduling, reminders, client records and reporting into the same product, with calendar and meeting integrations listed on the pricing page. Calendesk also offers controls for duplicate clients, booking frequency and guest data retention. The main trade-offs are plan-specific capacity limits, additional notification charges and features reserved for higher-tier subscriptions.
- Calendesk Standard and Pro limit monthly bookings, employee accounts, websites and visitor allowances.
- Calendesk charges for additional email and SMS usage beyond plan allowances.
- Calendesk reserves API access and Zapier integration for Pro and Enterprise.
- Calendesk makes customer file uploads a Pro feature.
Calendesk FAQ
What is Calendesk?
Calendesk is appointment scheduling software for businesses that manage client bookings and employee availability. Calendesk supports online booking, calendar synchronization, payment processing, email and SMS reminders, website building and subscription management.
Is Calendesk free?
Calendesk offers a 14-day free trial without requiring a credit card, followed by paid subscriptions. Standard costs $97 per month billed monthly or $79 per month billed annually. Pro and an annually billed Enterprise contract are also available.
Does Calendesk integrate with calendars and video meeting tools?
Calendesk lists integrations with Google Calendar, Microsoft Outlook, Google Meet, Zoom and Microsoft Teams. Calendesk also lists WhatsApp and InvoiceOcean integrations, while Pro includes API access and Zapier integration.
Can Calendesk connect to ChatGPT or Claude?
Calendesk provides an MCP server for ChatGPT, Claude and other compatible tools. Users can ask questions in plain language about available slots, clients and revenue, with answers drawn from their Calendesk data.
Can customers upload files when booking through Calendesk?
Calendesk supports customer file uploads during booking through the Pro plan, with 5 GB of storage. Supported examples include PDFs, text documents, Excel sheets, images and photos, allowing businesses to collect documents alongside reservations.
Who is Calendesk for?
Calendesk is for businesses that schedule client appointments and manage service availability. Customer examples on the website include psychological centers, a psychotherapy practice, legal advisers, an orthodontic clinic and a ceramics and pottery workshop.
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